PRIVACY POLICY

Nelson Music and Dance Academy (NMDA)
Website: www.nelsonmusicanddanceacademy.org
Location: Buea, Cameroon
Email: nelsonmusicanddanceacademy2026@hotmail.com
Tel/WhatsApp: +237 675 528 015 / +237 650 579 274

Effective Date: 19 August 2026
Last Updated: 19 August 2026

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1. Introduction

Nelson Music and Dance Academy ("NMDA", "the Academy", "we", "our", or "us") respects the privacy of our students, parents, guardians, website visitors, partners, sponsors, employees, instructors, and other members of our community.

This Privacy Policy explains how we collect, use, store, protect, and disclose personal information obtained through our website, online registration forms, sponsorship and partnership forms, enquiries, programmes, workshops, events, and related Academy services.

We are committed to handling personal information responsibly, transparently, securely, and in accordance with applicable data-protection laws.

By using our website or voluntarily providing information to us, you acknowledge the practices described in this Privacy Policy.

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2. Information We May Collect

Depending on how you interact with NMDA, we may collect the following categories of information.

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A. Student Information

We may collect:

• Student's full name

• Date of birth

• Age

• Gender

• Nationality

• School or institution

• Programme or course selected

• Preferred class schedule

• Previous music, dance, drama, photography, or creative arts experience

• Passport photograph

• Birth certificate where voluntarily submitted or required

• Previous certificates where applicable

 

B. Parent or Guardian Information

Where a student is a minor, we may collect:

• Parent or guardian's full name

• Relationship to the student

• Telephone number

• WhatsApp number

• Email address

• Home or mailing address

• City and country

• Identification documents where required for legitimate administrative purposes

 

C. Emergency and Health Information

Where necessary for student safety, we may collect limited information such as:

• Emergency contact name and telephone number

• Relationship to the student

• Known allergies

• Relevant medical conditions

• Special learning or accessibility requirements

• Other information necessary to help us provide a safe learning environment

Because health-related information is sensitive, NMDA will seek to limit its collection to information reasonably necessary for student safety and programme participation.

 

3. Website Enquiries and Communications

When you contact NMDA through our website, email, WhatsApp, telephone, contact form, or social media, we may collect:

• Your name

• Email address

• Telephone or WhatsApp number

• Organisation

• Subject of enquiry

• Messages and information you voluntarily provide

We use this information to respond to enquiries and provide requested information about our programmes and services.

 

4. Sponsorship and Partnership Information

When organisations or individuals submit sponsorship or partnership applications, we may collect:

• Organisation or company name

• Organisation type

• Contact person's name and position

• Email address

• Telephone and WhatsApp number

• Website and social media details

• Business or organisation address

• Proposed sponsorship or partnership information

• Financial or in-kind support information

• Project objectives

• Supporting documents

• Organisation profiles, brochures, proposals, or concept notes

This information is used to evaluate, communicate about, administer, and document potential or existing collaborations with NMDA.

 

5. Payment Information

Where online or electronic payments are available, NMDA may provide payment options such as:

• MTN Mobile Money

• Orange Money

• Bank transfer

• PayPal

• Other approved payment providers

Payment transactions may be processed by third-party financial service providers.

NMDA should not intentionally collect or store complete payment-card credentials when payments are processed directly by an authorised third-party payment service.

Payment providers may collect and process information according to their own privacy policies and terms.

 

6. How We Use Personal Information

NMDA may use personal information to:

• Process student registrations and enrolments

• Manage regular classes and Academy programmes

• Manage the Holiday Creative Arts Workshop

• Communicate with students, parents, and guardians

• Arrange classes, rehearsals, performances, and events

• Maintain attendance and programme records

• Process or confirm payments

• Respond to enquiries

• Provide administrative support

• Manage emergencies and student safety

• Evaluate sponsorship and partnership applications

• Communicate with sponsors, partners, donors, and stakeholders

• Issue certificates of participation or completion

• Improve our programmes and services

• Maintain appropriate financial and administrative records

• Promote Academy programmes where appropriate consent has been obtained

• Comply with applicable legal and regulatory obligations

• Protect the security and legitimate interests of NMDA, its students, staff, and community

We will seek to use personal information only for legitimate and clearly identified purposes.

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7. Children's Privacy

NMDA provides programmes for children and young people, including children from the age of five.

We recognise that children's personal information requires particular care.

Where a participant is a minor, registration and relevant consent should normally be completed or authorised by a parent or legal guardian.

We may require parent or guardian consent before:

• Registering a child for an Academy programme

• Collecting certain personal information

• Processing sensitive information

• Using a child's photograph or video for promotional purposes

• Publishing a child's image or identifiable work

• Including a child in certain online activities

Children should not independently submit sensitive personal information through the website without the knowledge and permission of a parent or guardian.

Parents or guardians may contact NMDA if they have questions or concerns regarding information relating to their child.

 

8. Photographs, Videos, and Media

NMDA activities may include:

• Classes

• Workshops

• Rehearsals

• Performances

• Award ceremonies

• Exhibitions

• Community outreach activities

• Creative arts showcases

Photographs, audio recordings, or videos may sometimes be taken during these activities.

Where required, NMDA will seek appropriate consent before using identifiable photographs or videos of students, particularly minors, for purposes such as:

• The NMDA website

• Social media

• Promotional materials

• Brochures

• Flyers

• Impact reports

• Sponsorship reports

• Educational publications

• Media coverage

Parents or guardians may contact NMDA regarding their media-consent preferences.

Withdrawal of consent will apply to future use where reasonably practicable and may not always allow NMDA to retrieve material that has already been lawfully printed, distributed, or otherwise published.

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9. Cookies and Website Technologies

The NMDA website may use cookies or similar technologies to:

• Enable normal website functionality

• Remember visitor preferences

• Understand website usage

• Improve website performance

• Maintain website security

• Measure visitor engagement

Some third-party services embedded in the website may also use cookies.

Where required by applicable law or the technologies used on the website, visitors may be provided with options to accept, reject, or manage non-essential cookies.

Users can also control cookies through their browser settings.

 

10. Website Analytics

NMDA may use website analytics services to understand matters such as:

• Number of visitors

• Pages visited

• General traffic sources

• Device or browser type

• Website performance

Where analytics services are used, NMDA should configure them to collect only information reasonably required for legitimate website-management purposes.

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11. How We Share Information

NMDA does not intend to sell personal information.

We may, however, share limited information where reasonably necessary with:

• Authorised NMDA staff

• Instructors and programme coordinators

• Payment processors

• Website hosting providers

• Email service providers

• Technology and IT service providers

• Event or programme service providers

• Professional advisers

• Sponsors or partners where appropriate and authorised

• Government or regulatory authorities where legally required

• Emergency services where necessary to protect health or safety

Third parties should receive only the information reasonably necessary for the purpose for which they are engaged.

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12. Sponsors and Partners

Sponsorship of a child or programme does not automatically give a sponsor unrestricted access to students' or families' personal information.

NMDA may provide sponsors and partners with appropriate programme information such as:

• Number of participants supported

• General programme outcomes

• Impact information

• Non-identifying statistics

• Photographs or media where appropriate consent exists

Personal or sensitive student information should not be disclosed to sponsors simply because they have provided financial or material support.

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13. Data Security

NMDA takes reasonable administrative, organisational, and technical measures intended to protect personal information against:

• Unauthorised access

• Loss

• Misuse

• Alteration

• Accidental disclosure

• Destruction

• Unlawful processing

Measures may include appropriate access controls, passwords, secure hosting, limited staff access, secure record management, backups, and reputable service providers.

However, no internet transmission or electronic storage system can be guaranteed to be completely secure.

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14. Data Retention

NMDA will seek to keep personal information only for as long as reasonably necessary for the purposes for which it was collected, including:

• Programme administration

• Student records

• Financial and accounting requirements

• Safeguarding

• Contractual requirements

• Sponsor and partner reporting

• Dispute resolution

• Legal or regulatory obligations

Information that is no longer required should be securely deleted, destroyed, or anonymised where reasonably practicable.

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15. International Data Transfers

Some technology, hosting, email, payment, analytics, or cloud-storage service providers used by NMDA may operate outside Cameroon.

Where personal information is transferred or processed internationally, NMDA will seek to use appropriate service providers and reasonable safeguards as required by applicable law.

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16. Your Privacy Rights

Subject to applicable law and relevant exceptions, individuals may be able to request:

• Information about personal data NMDA holds about them

• Access to their personal information

• Correction of inaccurate or incomplete information

• Deletion of information where legally permitted

• Restriction of certain processing

• Withdrawal of consent where processing relies on consent

• Objection to certain uses of their information

Parents or legal guardians may make appropriate requests concerning information relating to their minor children.

Requests may be sent to:

Email: nelsonmusicanddanceacademy2026@hotmail.com

NMDA may need to verify the identity or authority of the person making a request before acting on it.

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17. Marketing Communications

NMDA may occasionally communicate information about:

• New programmes

• Workshops

• Performances

• Events

• Registration opportunities

• Academy news

• Community activities

Where marketing consent is required, we will seek appropriate permission.

Recipients may request to stop receiving optional promotional communications by contacting NMDA or using any unsubscribe method provided.

Essential administrative messages relating to an existing registration, programme, transaction, or contractual relationship may still be sent where appropriate.

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18. Third-Party Websites

The NMDA website may contain links to third-party websites or services, including:

• Social media platforms

• Payment providers

• Video platforms

• Partner websites

• External educational resources

NMDA is not responsible for the privacy practices of websites or services operated independently by third parties.

Visitors should review the privacy policies of those services before providing personal information.

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19. Online Forms and Document Uploads

Our website may provide forms for:

• Student registration

• Programme enrolment

• Sponsorship applications

• Partnership applications

• Contact enquiries

• Document uploads

Users should provide only information relevant to the purpose of the form.

Where document-upload functionality is provided, users should avoid uploading unnecessary sensitive information.

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20. Data Breaches and Security Incidents

If NMDA becomes aware of a security incident involving personal information, we will assess the incident and take reasonable steps to:

• Contain the incident

• Protect affected information

• Investigate what happened

• Reduce further risk

• Meet applicable notification or reporting obligations

 

21. Changes to This Privacy Policy

NMDA may update this Privacy Policy from time to time to reflect:

• Changes to our programmes or website

• New technology or services

• Changes to how information is processed

• Legal or regulatory developments

The updated policy will be posted on this website with a revised "Last Updated" date.

We encourage visitors to review this page periodically.

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22. Contact Us

For questions, concerns, correction requests, consent withdrawals, or other privacy-related matters, please contact:

Nelson Music and Dance Academy
Buea, Cameroon

Email:
nelsonmusicanddanceacademy2026@hotmail.com

Tel/WhatsApp:
+237 675 528 015
+237 650 579 274

Website:
www.nelsonmusicanddanceacademy.org

 

23. Our Commitment

Nelson Music and Dance Academy is committed to protecting the dignity, safety, and privacy of every child, young person, parent, guardian, employee, instructor, partner, sponsor, and visitor who engages with the Academy.

We believe that responsible protection of personal information is an important part of maintaining the trust of the families and communities we serve.